Privacy Policy

Deedy — Privacy Policy (Beta)

Version 1.0 – Last updated: 25 March 2025

1. Introduction

This Privacy Policy explains how personal data and documents are collected, used, stored, and protected when you use Deedy, a digital platform operated by Preming Marketing S.L..

Deedy is currently offered as a beta service. This means some processes may still be evolving, but we are committed to handling personal data responsibly and in line with applicable data protection law.

2. Who We Are

Data Operator:
Preming Marketing S.L.
C/ Bruc 127
08037 Barcelona
Spain
EU VAT: ESB63988356

Deedy is the commercial name under which Preming Marketing S.L. provides the service.

3. Our Role Under Data Protection Law

Depending on the context:

  • You are the data controller in relation to the documents and personal data you upload to Deedy
  • Preming Marketing S.L. acts as a data processor when processing those documents on your instructions
  • Preming Marketing S.L. acts as a data controller for:
    • Account and registration data
    • Platform usage data
    • Billing and administrative data

This distinction reflects how Deedy actually operates and aligns with GDPR principles.

4. What Personal Data We Process

We may process the following categories of personal data:

4.1 Account and Contact Data

  • Name
  • Email address
  • Login credentials
  • Contact details
  • Subscription or membership status

4.2 Property and Document Data

  • Property-related documents uploaded by you (e.g. deeds, land registry extracts, certificates)
  • Information extracted from those documents using automated systems
  • Notes, tasks, and other content you create within Deedy

These documents may contain personal data relating to you or third parties.

4.3 Usage and Technical Data

  • Log data
  • Device and browser information
  • Pages viewed and features used
  • Error and performance data

4.4 Payment Data

Where paid services are used, payment information is processed by third-party payment providers. We do not store full payment card details.

5. How We Use Personal Data

We process personal data for the following purposes:

  • To provide and operate the Deedy services
  • To process and analyse documents at your request
  • To manage your account and subscription
  • To provide customer support and administrative assistance
  • To maintain platform security and performance
  • To improve the functionality and usability of Deedy
  • To comply with legal and regulatory obligations

6. Legal Bases for Processing

We rely on the following legal bases under GDPR:

  • Performance of a contract – to provide the services you request
  • Your consent – where required, such as when you register and upload documents
  • Legitimate interests – to operate, secure, and improve the platform
  • Legal obligations – where required by law

7. Automated Processing and AI

Deedy uses automated systems and artificial intelligence to process documents and generate summaries, explanations, alerts, and insights.

  • These processes are informational only
  • No automated decision-making producing legal or similarly significant effects takes place
  • All outputs must be reviewed and verified by you

Further detail is provided in the Terms & Conditions.

8. Access to Your Data

Your documents and personal data are private and not visible to other users.

We may access your data only in limited circumstances, including:

  • Where necessary to provide the services you have requested (such as uploading documents or resolving issues on your behalf)
  • To provide technical support
  • To investigate security or misuse issues
  • Where required by law

Any such access is limited, purposeful, and carried out in good faith.

9. Aggregated and Anonymised Data

We may analyse data in an aggregated and anonymised form to:

  • Improve Deedy’s functionality and reliability
  • Analyse usage patterns and trends
  • Develop general insights into property documentation and processes

Such analysis does not involve the disclosure of identifiable personal data or Documents and does not allow individual users, properties, or personal circumstances to be identified.

10. Data Sharing and Third Parties

We do not sell personal data.

We may share data with trusted third-party service providers who support Deedy’s operation, such as:

  • Hosting and infrastructure providers
  • AI and automated processing providers
  • Payment processors
  • Email and communication services

These providers act under contractual obligations and are required to protect personal data in line with applicable law.

AI Processing Providers

Deedy uses third-party AI infrastructure providers to support automated document analysis and AI-generated outputs. Where such providers process personal data, they do so as data processors acting on our behalf.

Deedy currently uses Langdock, an EU-based AI platform, to facilitate interactions with large language models. Langdock processes data within the European Union and operates in accordance with applicable GDPR requirements.

11. Data Retention

We retain personal data only for as long as necessary to provide the Services and for the purposes described in this Privacy Policy.

You may request deletion of your account and data at any time.

Certain data may be retained where required by law or for legitimate legal, accounting, or security purposes.

12. Beta-Phase Limitations

During the beta phase:

  • Data export or download tools may not be available
  • Some data may persist temporarily in backups or logs after deletion
  • If the beta service is discontinued, data stored within Deedy may be lost

You should retain your own copies of important documents and should not rely on Deedy as the sole repository of important information during the beta phase.

13. Your Rights

You have rights under data protection law, including the right to:

  • Access your personal data
  • Correct inaccurate data
  • Request deletion of your data
  • Restrict or object to processing
  • Withdraw consent where applicable

You may exercise these rights by contacting us using the details below.

14. Data Security

We implement reasonable technical and organisational measures to protect personal data against unauthorised access, loss, or misuse.

However, no system is completely secure, particularly during a beta phase, and absolute security cannot be guaranteed.

15. Changes to This Privacy Policy

We may update this Privacy Policy from time to time.

Where material changes are made, we will update the version number and date. Continued use of Deedy after changes are published constitutes acceptance of the updated Privacy Policy.

16. Contact Us

If you have any questions about this Privacy Policy or how your data is handled, please contact:

Preming Marketing S.L.
Email: deedy@spanishpropertyinsight.com
Telephone: +34 687 721 131